HOW TO START AN EDUCATIONAL INSTITUTION IN KERALA AND ITS PROCEDURES

According to the 2011 census, Kerala’s literacy rate of 93.91% is the highest of any other Indian state.

Also, among all the Indian states, Kerala is in the highest position of human development index and that determines the level of development of Kerala when we compare to other states.

Due to educated and influential population, Kerala has been witnessing tremendous growth in every sector of society.

Despite the fact of being the most literate state of India, there is also an ever-increasing demand for schools and other educational institutions.

To start an educational institution (school/colleges) can be an expensive, tiring, gruesome, and long process in Kerala.

You need to take care of some licenses, permissions, and registrations before venturing into this domain.

Under normal circumstances, this process usually takes a couple of years and this time is a side of the time taken for the construction of the building and forming the governing body.

The time taken on the infrastructure completely depends on the size of the project.

The time for construction usually takes 6 to 9 months and that depends on which the administration can start accepting the applications.

The approval provided by the municipality is sufficient till class V.

The department of education provides the required consent for classes VI to VIII

and they also provide the recognition for the higher classes.

You must be made the application for recognition for the latter stages within 2 years.

Hence, anybody who wants to make their mark in the education sector and also earn respect in society should consider investing in setting up a school.

If you wish to set up a school anywhere in Kerala, then you have to go through the following

stepwise procedure.

1. PREPARE A BLUEPRINT

The very initial step to start a school is to make a solid plan for everything in advance.

You need to develop a business plan on how your school is going to operate over its first five years.

This planning includes location, teaching subjects, faculty, etc.

This plan will act as a blueprint for your school will operate in the future.

2. DEVELOP A BUDGET

Arrange your finances is the next important step after making the blueprint.

If you are planning to open a playschool anywhere in Kerala is going to fetch a minimum amount of 6-8 lakhs from your account.

A primary school usually requires an investment amount of about 8-10 lakhs and if you are planning to set up a 10 +2 school, the amount can go up to Rs 2 Crores.

So, plan your proper budget distribution in building the school, making furniture for the classrooms and office, recruiting the staff, advertisement charges, etc.

1. ASSOCIATE WITH A TRUST OR SOCIETY

Most private educational institutions in India or Kerala are started by Charitable trusts.

So one of the key requirements to start an educational institution Is registering a trust with at least 3 individuals as its trustees.

2. FINDING A SUITABLE LAND

In the procedures of starting an educational institution in Kerala, the next step is to acquire land for your school.

For a playschool, you will require a 2000 Sq.ft of an area on the ground floor.

The land for starting a primary school should be around 6000-7000 Sq.ft.

While a senior school will require an area up to 2 acres.

You need NOC (No Objection Certificate) from the department of education to buy the land from the landowning agencies.

There is an alternative, instead of buying land, you can also take it a lease with a rental agreement for at least 30 years.

1. AFFILIATION OF A SCHOOL

Provisional affiliation is normally provided for classes 1 to 6 and the guidelines for the affiliation are provided by the concerned education board.

There is an inspection conducted once all the facilities are in place and you will get the

permanent affiliation after the inspection is satisfied with the facilities.

There are some rules laid by the board in question and the school needs to be operated as per the rules.

IMPORTANT DOCUMENTS AND LICENSES THAT REQUIRED TO START AN EDUCATIONAL INSTITUTION:

There are a lot of legal processes that come into play about starting a school.

At all the later stages these documents prove to be useful and also the owners need to have a well laid out project of their institute.

Name of licenses

• Registration Certificate of Society
• Affidavit of the proper purchase of land and no violation of the master plan in the land
• Essentiality Certificate DoE
• Certificate of Recognition MCD/ DoE
• Certificate of Upgradation DoE
• Certificate of Affiliation CBSE
• Certificate of MCD MCD
• MCD/Development Authority of the Concerned State
• Site Plan of the Building or Sanctioned Building Plan approved by DDA or MCD
• Building Fitness Certificate MCD
• Health Certificate MCD
• Water Testing Report
• Completion Certificate DDA
• Duly approved Scheme of Management DoE
• No Loan Certificate against FD that issued by the bank
• Land Use Permitted Certificate

Documents to be submitted

There are a set of documents that needs to be submitted along with the application for EC a fee of Rs. 500.

• Memorandum of Association
• Affidavit regarding the relationship of society members
• Copy of Reserve Fund for Rs. 2 lakhs from the bank
• Undertaking regarding fees and other charges
• Auditor’s statement of account(s)
• List of members of society
• Details of land and building
• Project report of the proposed school
• Experience of society or members of the institution in the field of education
• Scheme of Management
• Documents regarding the ownership of land allotted to the school
• Staff statement as Performa
• Rates of fee and other fund charges
• Enrolment of students

1. START EARLY

After you finalize the land, without any delay.

Appoint an architect or a contractor to design your school’s building and its office.

Before opening a school you need to take care that you have student’s safety measures in place, proper ventilation, big playgrounds, colorful classes, and sanitation, etc.

2. APPROACH THE DEPARTMENT OF EDUCATION FOR RECOGNITION

After all the construction work of your school is finished, the next important step is to get recognition.

To get your school’s recognition you have to apply to the Department of education of the state government.

3. RECRUITING QUALITY STAFF

The next important step to start an educational institution is to recruit staff for your institution.

You have to appoint the head of your school and your business manager.

Then start interviewing candidates and select qualified and experienced staff for office,

subject experts as teachers, full-time maids and ground staff, etc.

1. PROMOTIONAL STRATEGIES

Publicity is one of the important tools for a successful initiative.

For that, you need to promote your school through newspaper advertisements, brochures, banners, hoardings, etc.

Creating a website for your school is one of the necessary methods of publicity.

Set up a mailing list on your website to keep interested parents to touch with your progress.

1. PRE-LAUNCH

After the promotion of your school, the next step is to open the school office and begin the admission interview processes.

Then, ask your appointed teachers to plan curriculum, teaching strategies, learning school environment, buy teaching aids, etc.

1. OPENING CEREMONY

The final step will be the opening ceremony, after the pre-launch you can schedule a formal opening ceremony, which will be a festive occasion.

You can conduct the ceremony before or after one week from the beginning of your school’s session.

Then, you need to prepare a welcome speech that addressing students and their parents about your goals and views that how your school is going to benefit and help society.

After that, you can arrange a feast for the guests.

The above 10 steps give you an idea of how to start your school in Kerala.

You need to be very careful about starting an initiative like this because, if you are a beginner and lack experience in this field, the whole process of setting up a school can be extremely

strenuous, and may end up in failure if you take some wrong decision.

To make this entire process hassle-free you can adopt a good school franchise model.

You can operate under the franchisor’s trademarks and receive an entire package that comprising all the elements that necessary to establish you in the sector and run it with continual assistance on an ongoing basis.

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